PRACTICE VIRTUAL DASHBOARD − MONITOR YOUR PRACTICE FLOW
With YAPI, all of the information you need to run an efficient dental practice is right at your fingertips. Practice Virtual Dashboard provides you with a bird’s eye view of your practice to help you see and control what is happening in your office at any given moment.
You will know exactly where your patients are, what they are having done, how long they have waited, who is ready to be seen, and who may require special attention. This enables you to optimize your practice flow and help you handle the unexpected.
You can customize Practice Virtual Dashboard on every workstation to have it show just the information you want.
Practice Dashboard runs on any network connected PC or Mac. For added mobility, YAPI offers “thin” version of Practice Dashboard that runs on network or Internet enabled portable devices like iPad and IPhone, Android based tablets and smart phones, or on any browser on any computer in the world.
GET INFORMATION AT YOUR FINGERTIPS
Patient Alerts
Keep everyone on the team “in the know”. Discreet alerts and notes can be attached to every patient informing everyone if a patient is running late or came in early, needs to leave by a certain time, has questions for the doctor before anything can be started, is nervous, has a balance, or is in pain. Alerts already set up in your Practice Management System are added automatically to YAPI Patient Alerts.
Easy recognizable icons allow everyone on your team immediately identify patients who may require special care or attention.
Timers
Stay on schedule and let your patients know that you value their time! YAPI Timers keep track of patients’ wait and treatment times and discretely alert you when you fall behind the schedule. This helps you take control of the practice flow in real time and make adjustments to get back on track.
Comprehensive Daily Report compares collected data to your schedule to give you valuable data that can be used to fine-tune your scheduling practices.
Balance Reminders
Take control of your bottom line! Balance Reminder Alerts pop up when a patient with an outstanding balance checks in to the office.
YAPI Notes
YAPI Notes are quickly added at any time to record any information you want to “remember” the next time the patient visits your office.
Virtual Huddle
Huddle in cyberspace and make your Daily Huddle work! Daily Huddle Report takes a few second to generate before the day starts and helps everyone on your team know what to expect when the day unravels.
GET YOUR TEAM ON THE SAME PAGE AND KEEP IN TOUCH WITH YOUR PATIENTS
Intra-Office Messaging
Communicate with your teammates quickly and without interruptions! Announcements or specific communications can be broadcasted to every computer in the office or sent to a specific provider or specific location.
Color coded pop-up communications with an optional audible alerts can be used to announce patient arrival, request assistance, summon a provider, announce last minute changes in the schedule, or send any other important message.
Operatory Alerts
Get Debriefed! Don’t ever walk into an operatory unprepared. Don’t let your hygienist or assistant waste valuable time hovering around waiting to pass on important information about your patient’s condition or treatment plan. Operatory Alerts let your teammates fill you in discretely on what you need to know before you ever go in to see your patient.
Digital Routing Slip
Let the front office know exactly how you want the next appointment scheduled and discretely communicate any information that you don’t want anyone to overhear!
YAPI eliminates the need for hand written checkout notes and routing slips. Fully customizable Checkout Notes feature works like a Digital Routing Slip and allows attending staff to create and update patient's checkout notes, schedule tasks to be completed for the patient at a latter time and select documents to be emailed to the patient upon check out.
Stay Top of Mind
Keep in touch with your patients by sending e-mails, text messages, newsletters, and documentation on demand. Communications can be sent to patients immediately following their appointments or scheduled to be sent at a later time.
Email sending capability is integrated with many YAPI modules such Practice Dashboard, Document Viewer, and Checkout Notes so you can send emails directly from YAPI having email addresses, text, or attachments automatically plugged in, depending on the context.
GET THINGS DONE
Increase your team’s productivity and personal accountability! Get the right reminders at the right time! Know who is dropping the ball! YAPI makes it quick and easy to store, track and retrieve all information related to the things that need to get done in your practice and makes follow up a breeze.
ToDos and Calendar
Don’t let thing fall through the cracks! Eliminate lost sticky notes, forgotten tasks and phone calls. YAPI will keep track of anything that needs to be done today or months from now and will remind you when it needs to be done.
Integrated with Google Calendar, YAPI ToDos can be used to remind the front office to send a pre-authorization for a procedure, check new insurance eligibility, call patient back with a fee estimate, or send a note to a referring doctor. Clinical staff can be reminded to send out a rush case on time, call patient’s physician, order depleted supplies, or follow up on a crown patient with a sensitive tooth.
YAPI will synchronize ToDos with your Google account to help keep all of your important engagements and responsibilities in one place and to be accessed from anywhere in the world.
Care Call List
Build patient loyalty with YAPI Care Call List. Care Calls will not take a lot of your time but will go a long way to establish a long term relationship with your patients and build your practice. Add patients to your Care Call List at any time, record the reason for the follow up and schedule the time when you want the call to be made.
HAVE THE FREEDOM TO GO PAPERLESS
Virtual Document Folder
Get all of your documents in one easy to access location! A Virtual Document Folder moves along with the patient throughout the office collecting various documents that your patient brought or completed during the visit. Whether these documents are scanned, imported from a file on your computer, or created digitally in YAPI, they are collected in the same location for easy viewing.
A folder icon lights up when documents are attached serving as a reminder to review the paperwork and allowing quick access. With a single click, anyone on your team can view, annotate, digitally sign, or email documents from anywhere in the office. When you are done, you can quickly move documents into the patient’s file in your Practice Management System or YAPI Document Center.
Electronic Documents and Forms
Electronic Documents made simple! Custom clickable and editable electronic documents such as Medical Histories, Consent Forms, Financial Arrangement Forms, Exam Forms can be easily created by powerful What-You-See-Is-What-You-Get designer. When attached to a patient, these electronic forms are automatically populated with patient data from your Practice Management System and can be digitally signed, annotated, merged, and stored.
YAPI support various signature capture devices. For added mobility, version of YAPI that runs on portable tablet devices like Apple iPad allows you to sign documents with the finger or a stylus.
YAPI Document CenterIf your Practice Management System doesn’t provide flexible document storage facility that handles multi-page PDF documents YAPI offers its own. YAPI Document Center allows you to store documents created during patient's visit, view, print, email, and export for use outside YAPI. Documents are organized by patient name, categories, and date or creation.
PROMOTE YOUR PRACTICE AND EDUCATE YOUR PATIENTS
Seeds
Create targeted internal marketing campaigns to maximize your marketing dollars and increase your marketing ROI! Seeds or Interest Lists keep track of patients who expressed an interest in particular dental service for future targeted marketing opportunities.
Patients that are “On the List” are highly visible on YAPI Dashboard during their office visit. This feature keeps the entire team motivated and involved in planting “seeds” in patients’ minds about treatment options available.
Idle-Screen Marketing
Put your patient monitor to good use! Promote your practice and educate your patients while they are getting numb. YAPI plays preset video files or YourtTube playlists while the monitor is not in use.
Dual-Monitor aware Idle-Screen Marketing Module informs patients about treatment options available without any team effort or participation. While YAPI plays a video on an idle monitor another monitor can be used by the the dentist and team.
MEASURE YOUR SUCCESS
YAPI Activity Report is generated daily to provide dentists with a comprehensive analysis of the office flow, chair or provider utilization, scheduling conflicts and time management.
YAPI compiles information about every patient and appointment into one easy to view report that can be annotated, saved, or e-mailed. Reports help identify patients who waited too long to be seated, stayed longer then scheduled, failed to schedule the next appointment, left the office dissatisfied for any reason or require a follow up.
